This page, together with the documents referred to in it, sets out the terms and conditions on which you may make use of the website at https://climathon.climate-kic.org as a guest or registered user and get involved in the Climathon programme as local organiser.
Website Terms and Conditions
- Our Full Website Terms and Conditions of Use, which sets out the terms and conditions on which you may make use of the website at https://climathon.climate-kic.org, whether as a guest or registered user.
- Our Acceptable Use Policy, which sets out the permitted uses and prohibited uses of our site. When using our website, you must comply with this Acceptable Use Policy.
Programme Terms and Conditions
Climathon is a global programme powered by hundreds of organisers around the world. This requires a shared understanding and a set of guidelines to ensure the high quality and integrity of the Climathon programme.
Application and organiser registration
- In order to organize Climathon events, an organisation is required to apply on the website at https://climathon.climate-kic.org.
- Under special circumstances, and upon request, Climathon events may be organised by a group of individuals. A request for approval should be sent to firstname.lastname@example.org before starting the registration process.
- Once approved, the organiser must sign a Memorandum of Understanding, which captures all the aspects of collaboration, including mutual obligations, intellectual property rights, confidentiality and data protection, among others.
- Joint applications are possible and organiser can apply together with a co-organiser, but EIT Climate-KIC will sign a Memorandum of Understanding with only one organisation.
- The Memorandum of Understanding is signed for a term of 12 months. If both the organiser and EIT Climate-KIC are satisfied with the collaboration, the term will be automatically extended for another 12 months.
- After singing the Memorandum of Understanding, a generic, auto-populated website will be generated for every registered city based on information provided in the registration form. The URL of this city website will be https://climathon.climate-kic.org/city.
- The Climathon programme consists of four types of events: warm-up events, ideathon, follow-up events, and Climathon Global Awards.
- While the ideathon is a mandatory event type for all Climathon programmes in registered cities, the warm-up and follow-up events are optional.
- Participation in Climathon Global Awards, a global celebration of ideas hosted by EIT Climate-KIC, is optional.
- Every year, EIT Climate-KIC designates one day as Global Climathon Day. All organizers are encouraged to organise ideathons on Global Climathon Day to increase the overall reach of the programme, but this is not mandatory.
- Every organisation must demonstrate a strong link to the city in which they intend to host the Climathon programme. This means having an office, legal representation, residency or, under special circumstances, another way of assuring a link to the city.
- To ensure that Climathon has a significant local impact, organisers are required to actively involve city authorities in the programme. This can take one of the following forms: formal endorsement, sponsorship, involvement in co-creating a challenge, or other in-kind contribution (e.g. providing event venue or offering marketing support).
- The organiser is required to engage a diverse group of stakeholders in Climathon programme, including city authorities (unless the city serves as organiser), citizens, local businesses and non-profit organisations.
City challenges and ideas
- Climathon is focused on city challenges, which are at the core of the programme. Organisers must define the challenges they wish to work on within the format developed by EIT Climate-KIC.
- Climathon operates under a mindset of open collaboration. You (organisers and participants) consent that all the challenges and ideas publicly contributed to the Climathon website or ideated as part of any of Climathon-branded events become shareable, accessible and reusable by anyone. Have a look here (FAQ question about IP) for more information.
- In order to maximise the impact of the Climathon, it is essential that organisers provide us with access to data and insights about local challenges, ideas and participant demographics. You commit to respond to such request in a timely manner.
Branding and designations
- Organisers must adhere to Climathon branding guidelines .
- Organisers must use the city website template provided by EIT Climate-KIC to promote their Climathon programme, upload city challenge(s) and recruit and manage participants.
- The generic, auto-populated city website generated after signing the Memorandum of Understanding will be fully editable and extendible via organiser account.
- The local brand name of any Climathon programme must follow the format Climathon City. You must not use abbreviations or local variations.
- The official designation of an organiser is “Climathon Organiser”. Organiser may also use “Climathon City. Organised by X.” (where X is name of organisation).
- If organisers involve sponsors or partners, they may choose to offer them a custom designation. EIT Climate-KIC recommends using “City Partner” for city authorities, “Sponsor” for financial supporters, “Expertise Partner” for organisations supporting with content, coaches, or alike, and “Media Partner” for organisations helping spread the message.
- Climathon programme may focus on specific themes (e.g. mobility, tourism, food), but the theme cannot be featured in the official designation of the programme.
Sponsorship and financials
- Organisers are responsible for securing all the resources required in order to organise Climathon events. This includes, but is not limited to, personnel, venue, facilitation, and marketing materials.
- Climathon programme is designed as a for-impact initiative. This means that it cannot be used for profit maximisation.
- In the event EIT Climate-KIC secures a global sponsor for Climathon, a portion of such funds may be allocated to selected organisers, subject to the conclusion of (a) separate agreement(s).